VENDOR APPLICATION

Apply on or before March 1, 2019 and receive a 15% discount on your booth fee!

Applications close May 3, 2019. Any applicants after May 3rd will join our vendor wait list.

Hours of Operation

July 26, 27, 28, 2019

All vendors must be open for the entire duration of the festival. Vendors are welcome to stay open later on Friday and Saturday if they wish, but must close no later than 11 PM. On Sunday you MUST close by 6 PM.

 
The fair will take place in Downtown Kirkland and in parks along the shores of Lake Washington

The fair will take place in Downtown Kirkland and in parks along the shores of Lake Washington

Marina Park

  • Non-Food Vendors and Sponsors: Friday 1 PM- 7 PM, Saturday 11 AM-7 PM, Sunday 11 AM-6 PM

  • Food Vendors: Friday 1 PM-11 PM, Saturday 11 AM-11 PM, Sunday 11 AM-6 PM

Kirkland Ave

  • Friday 1 PM- 7 PM, Saturday 11 AM-7 PM, Sunday 11 AM-6 PM

Heritage Hall/Park

  • Friday 1 PM- 7 PM, Saturday 11 AM-7 PM, Sunday 11 AM-6 PM

Park Lane

  • Saturday 11 AM-7 PM, Sunday 11 AM-6 PM

Rules and Regulations and faq’s

By registering, you agree to all terms and conditions, and to follow all laws of the city, county, state and event organizers.

Application Process

Applications close May 3, 2019. Any applicants after May 3rd will join our wait list. Completed applications will be reviewed by Chump Change Productions Staff and an invoice will be issued the following business day. Payment in full is due within two weeks of application, either by card through Quickbooks (this will come with the invoice), or by check, issued to:

Chump Change Productions

PO Box 377

Kirkland WA 98083

Category

Only the items and services on the application may be represented at the event. Food can ONLY be sold by a food vendor, INCLUDING SAMPLES. Arts vendors may NOT sell imported goods. The festival reserves the right to determine your category.

Booths, Tent Weights and Signage

Kirkland Summerfest is an outdoor event with some locations on concrete or grass. There are locations that are not level. Please be sure to indicate whether your on-site activation has specific needs in this case. Vendors must provide their own booths (tents), tent pole 25 lb weights capable of withstanding sustained winds of 40 MPH, equipment, and signs. Kirkland Summerfest will take place rain or shine, please be prepared for all kinds of weather.

Signs must look professional, handwritten signs are not allowed. Please submit an image at application for an exemption. Only the Booth Name, as stated on the application is allowed on the signage. The Kirkland Summerfest name, logo, and theme are trademarked. Any use must be pre-approved by the Festival Office.

Power

Power can be either ordered through Hollywood Lights (Zone 1 only), or you can bring a generator with prior approval. If you are concerned about needing power, email our staff. We often have creative solutions for vendors who only need a video feed, Point of sale or lighting.

TO ORDER POWER CLICK HERE . You will need the event code SUMMER19

Load In/Load Out and Booth Numbers

Your booth area will be indicated on your invoice. Your exact booth location will be sent out one week before the event with the Load in/Load out information. You will be expected to meet your load in time, or walk your equipment in. Your vehicle will not be allowed on site except during your time.

Vehicles

Parking is not provided by the festival. You will have a narrow load in/out that your vehicle may be on the ground, then it must be removed. Absolutely NO parking in the Lakeshore Plaza (Marina Park) Bowl, Kirkland Avenue or Heritage Park.

Hours of Operation

All vendors must be open at least during the hours indicated for their zone. You may stay open later on Friday and Saturday if you wish, but MUST close at 6 PM on Sunday for load out.

Security

The festival will provide overnight security. We recommend lowering your canopy, putting up walls, and taking valuables with you (such as Point of Sales systems, etc). You are welcome to leave large equipment stored safely on Friday and Saturday night. The festival does not accept responsibility for lost, damaged, or stolen items.

Clean Up

All Vendors are responsible for all waste in their space. There will be designated “Garbage Drop Zones” in each area and event staff will collect waste from there. All booths, vehicles, and Vendor debris must be removed from the Festival grounds by 8pm Sunday, July 28th. If booth space area is not left clean at the end of the Festival, the Vendor will be charged a $100 Booth Space Clean-Up Fee.

Food Vendors

All grease must be properly disposed of. We will have grease receptacles on site. Failure to dispose of grease properly will incur fines from the city starting at $600+. There will be a 3 compartment sink on site to be shared by all food vendors, please respect the space and clean up after yourself. The festival will not refund a Vendor for failure of a health inspection.

Refund Policy

  • If cancelling more than 90 days from the event you will receive a 75% refund

  • If cancelling with 60 days from event you will receive a 50% refund

  • If cancelling within 30 days or less you will receive a 25% refund

Cancellation Policy

Kirkland Summerfest enacts a Force Majeure Clause where no party shall be liable for any failure to perform its obligations where such failure is a result of Acts of Nature (including fire, flood, earthquake, storm, hurricane, or other natural disaster), Acts of God, Acts of War, dispute strike, lockout or interruption or failure of electricity or telephone service and no other party will have a right to terminate this agreement in such circumstances once this contract is signed by both parties. Vendor is required to follow all rules and regulations set forth by all event, city, state and national law making organizations. Responsibility to perform in compliance is solely owned by the Vendor and noncompliance does not void above contract or Vendor fee.

HOLD HARMLESS

Applicant agrees to protect, indemnify, and hold harmless Chump Change Productions, The City of Kirkland, and the Kirkland Downtown Association, their officers, employees, supervisors, and representatives from any and all losses, liabilities, damages, injuries, or rights of action directly or indirectly growing out of the use of the premises covered by this agreement.

Apply on or before March 1, 2019 and receive a 15% discount on your booth fee!

Applications close May 3, 2019